PositivityChange Post : Issue 29 : Staying Positive When the Novelty Wears Off

 

Happy Monday everyone!

I am here giving you a new shot of positivity to carry you throughout this week. I am doing so because the novelty of the second quarter has worn off and the real work begins. We here at PositivityChange.com are invested in doing the real work towards creating positive change in your personal and professional lives.  Positive change is tough! It is NOT for the meek or faint of heart!

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Harvard Business Review tackled what happened when the novelty wore. In its article, the Hard Side of Change Management, the publication discussed four ways to measure change. For more information, read here: 

Now that things are settling into routine and the mundane, you need to break through this by determining what’s urgent versus what’s important. Urgency demands immediate reaction. Importance can be prioritized. For more information about to how to know the difference: 

One more article from the archives: Keeping the Momentum Until You Win. We are in week two of the second quarter and all of the people who were so gung ho about posting their second quarter goals on Facebook and LinkedIn had returned back to the same routines. Here’s how to break out of the mundane. Yes, positive change is hard but you have to still keep the momentum until you win! 

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PositivityChange Post Issue 25 Taking the Pulse on Positive Change

I am very happy to have reached 25 issues with you! This newsletter always makes me think and gives me hope towards being optimistic about the future. Through this period, you have seen the changes. I have responded to subscriber surveys to give you, the reader, the stuff that you truly want in your inbox. This issue is no different. Last week I gave everyone a survey and here are the results: you want more professional resources. You got it!

I have found a change article from the Kotter International. For those who do not know, the Kotter International is one of the preeminent change management organizations in the world. It partners with Forbes and Huffington Post sharing its change management theories. In the Forbes article, Kotter International dishes on the five ways that both workers and companies can balance change without blaming each other. This article aligns with PositivityChange’s mantra of helping you manifest positive change in your personal and professional lives.

Freebie!

It is not only the end of the month but also the 60-day check-in for some companies. This means that there are a lot of busyness. 5 Differences between busy vs productive handout.My goal is to be productive regardless of time of year. Post this on your wall as a reminder.

Tomorrow is the FINAL Day to Save 10% Off with the LOVE10 Discount Code

Remember that I am still offering the 10% off LOVE10 discount on my online store. Our digital products will help you improve your personal and professional development at your own pace and on your own time. We offer the best-quality business products and services that complement your lifestyle not compete with it.

 

 

 

Newsletter : Issue 17 : Pivot on Positive Change in 2017!

 

Happy New Year everyone!

This year I am pivoting my life and career towards growth and experiencing more positive change. I am also in a very different position now than when I started this blog in July 2015. I am relying more on blogging than working a job. Also 2016 was my first full year of blogging. This demanded a whole lot of commitment. My 2016 highlight was the December time management series because I felt that these articles helped so many people maximize their time. I did a lot of livestreaming (mainly Periscope and Facebook Live) to expand my message. I ended the time management series on a high note with the FREE YouTube Live time management webinar. You can watch it here: www.positivitychange.com/timemanagement.

In 2017 my goal is to bring more positive change news. I will supply more change management resources. Also I will do more livestreaming and events. Speaking of events, this Sunday, January 8, 2017 at 12pm EST, Goddess Fish will host my Expand Your Personal Brand workbook Facebook party. I have decided to kick off 2017 with a party because I want people to manifest positive change in their personal and professional lives. My workbook accomplishes this for less than $10. You can buy it here: www.expandyourpersonalbrand.com/workbook.

 

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Here’s to a productive, prosperous 2017 filled with positive change!

5 Steps to Creating a Checklist

 

There are five days left this year. There is still plenty that you can do starting today! I am creating five steps to creating a checklist. This checklist will guide you through doing the necessary steps towards making sure that everything meets the acceptance criteria. Below are the 5-steps to creating a checklist.

  1. Brainstorm ideas

Write down general ideas around what you want to measure on the project. Now there is no right answer. Just get everything out of your head and onto paper.

  1. Write acceptance criteria

Acceptance criteria are the things that your work, service or product must meet in order for it to be approved and functional. These criteria is the foundation for the checklist. The checklist must comply with the acceptance criteria. The checklist is the measurement stick for all of the work.

  1. Accept ideas fitting the criteria

Now whittle it down into things that meet the acceptance criteria. These accepted ideas will become the work that the team does and measured against the checklist.

  1. List each step of the process.

The checklist must document each single approved step towards adequately measuring a stable process. A stable process is one which regardless of how many times you do this work, it will produce the same result. Stability is important to creating the checklist. List each step of the process on the checklist so that the team can check each item off once completed.

  1. Evaluate the progress after each checklist completion.

After completing the checklist, evaluate the process. Can you streamline some steps? Are there ways that you can improve the checklist process making it simpler and easier? Remember, the checklist is not a set in stone. It can be changed. I would recommend that you review your checklist because you need to make sure that it incorporates your best practices.

Reference: How to Make a To Do List http://www.wikihow.com/Make-a-To-Do-List

Below are the December time management series articles:

Happy December, there’s still plenty to do:

http://positivitychange.com/2016/12/happy-december-theres-still-plenty/

Three Things to Do with Three Weeks Left:

http://positivitychange.com/2016/12/three-things-three-weeks-left/

Two Things to Do with Two Weeks Left:

http://positivitychange.com/2016/12/two-things-two-weeks-left/

Ten Things to Do in Ten Days

http://positivitychange.com/2016/12/ten-things-ten-days/

7 Steps to a Goal Tracker

http://positivitychange.com/2016/12/7-steps-creating-goal-tracker/

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7 Steps to Creating a Goal Tracker

 

There are seven days left this year. There is still plenty that you can do starting today! I am creating a 7-step goal tracker to help you optimize your time and maximize your output. Below are the December time management series articles:

Happy December, there’s still plenty to do:

http://positivitychange.com/2016/12/happy-december-theres-still-plenty/

Three Things to Do with Three Weeks Left:

http://positivitychange.com/2016/12/three-things-three-weeks-left/

Two Things to Do with Two Weeks Left:

http://positivitychange.com/2016/12/two-things-two-weeks-left/

Ten Things to Do in Ten Days

http://positivitychange.com/2016/12/ten-things-ten-days/

Time is your most precious commodity. It is essential to effectively track your time, resources and progress. Below are the seven steps towards to creating a goal tracker.

  1. Determine what are your definitions of success and progress

These two definitions are indispensable towards creating the goal tracker. Your success definition is what your outcome will be. Your success definition answers the question of what you want to accomplish. Your progress definition is your quality policy. When you measure progress at each milestone, has your product met the quality standard to go to the next phase? If that product does not meet the quality standard then progress has not been met. You cannot advance forward.

  1. Know your resources and people

You have to make sure that you have all of the people and resources needed to execute. If anything is missing, then you must create a contingency plan.

  1. Add milestones

The milestones are the beginning of creating the tracker. You need to start filling out the schedule.  The milestones are the points where you evaluate if the product or work in its current form has met the quality policy.

  1. Write down change management procedures.

A change management plan is necessary because the one thing that is certain is uncertainty. Usually, people create the goal tracker first. However, I think that accepting that change is always going to happen, creating the change management plan first is imperative. For instance, a change management plan tells you how to respond when a product does not meet the quality policy. Some of the things that this plan answers are how do we incorporate changes? When and where do we flag them? Who can approve changes? Creating the change management plan gives you a ready-made answer.

  1. Use 3-point estimation to create contingency plans.

I am introducing a project management concept. The three-point estimate takes the most optimistic (MO), most likely (ML) and most pessimistic (MP) and divide them. Here is the formula:

MO+ 4(ML)+ MP

6

This formula gives you the most likely goals tracker. Another reason why I introduce most optimistic and most pessimistic is because of change. What if you are advancing ahead of schedule, how do you respond to this? The most optimistic schedule will help you. Remember, that only thing that is certain is uncertainty.

  1. Monitor the progress.

Once you create your tracker and start working on your goal, you need to monitor progress and make adjustments accordingly. Consult the change management plan if necessary.

  1. Have a lessons learned section.

A lessons learned section details what has gone right and wrong during this time period. It is very important to assessment what has just happened because you can rely on it in the future. Don’t reinvent the wheel every time. A lessons learned section helps you with this.

Reference: http://www.pmi.org/passport/mar09/passport_mar09_seven-tips-on-how-to-build-a-solid-schedule.html

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Ten Things to Do in Ten Days

 

Welcome to an all-new installment of December’s time management series. Today I will be discussing the ten things that you can do in ten days towards accomplishing your goals. If you have missed this series, here are the other three time management articles:

Happy December, there’s still plenty to do:

http://positivitychange.com/2016/12/happy-december-theres-still-plenty/

Three Things to Do with Three Weeks Left:

http://positivitychange.com/2016/12/three-things-three-weeks-left/

Two Things to Do with Two Weeks Left:

http://positivitychange.com/2016/12/two-things-two-weeks-left/

Below are the ten things to do in ten days. These ten tips will guide you through completing your goals, decluttering your environment, increasing productivity and morale plus building future momentum.

  1. Don’t Panic, Get Organized!

This is not the time to freak out! You have a short time period to accomplish something. Besides panicking is a time waster that you can ill-afford with a deadline right around the corner. Getting organized is a much better way towards spending your time. Organize every outstanding task regardless of time period. Right now during this stage, you just want to acknowledge everything around you.

  1. Focus on the now!

Now we are whittling down on what to do in a time crunch. You have only ten days to complete something; therefore, anything over ten days needs to be abandoned immediately. You need short-term wins right now.

  1. Make lists

Take all of the short term tasks and list them. You want to know all of the outstanding tasks that you still have to do during this ten-day time period.

  1. Prioritize

List these tasks in order of importance with the ones that have the biggest consequences (positive or negative) first. This helps you see where you should throw your attention.

  1. Break it down even further

Many people stop at prioritizing because they feel like listing all of the tasks means that they have accomplished something. That’s wrong because even though something will take less than 10 days does not mean that it is a priority. Some tasks can actually harm your progress towards the most important tasks out there. Eliminating the non-essential short-term tasks save time which you have very little of to begin with.

  1. Schedule down time

You are not a machine! You are a human who eat and sleeps. Oftentimes, when creating the schedule, people leave these things out and the results are disastrous! Remember, that on average a person works 6 ½ hours of an 8-hour day incorporating lunch and scheduled breaks. Be realistic when creating your schedule.

  1. Build in a buffer

Just like you have built in breaks for the people, your schedule needs a buffer too. A buffer gives you leeway just in case something takes longer than expected. I recommend having a 1-2 day buffer on a 10-day schedule just in case. If you are under the gun, you don’t want to create a schedule with no wiggle room. One thing is for certain: there are always surprises which is all the more reason why you create a buffer to protect you from uncertainty.

  1. Set up a goal tracker

You do have to measure your progress in real time. A goal tracker keeps everyone honest by tracking how many milestones and tasks are completed within the allotted time.

  1. Reward Yourself for Progress

This is a morale booster. Reward yourself and your team whenever you have completed a milestone. You are celebrating progress; but also it boosts the morale of your team because you are closer towards your goal.

  1. Kill the Inner Critic

Last but not least, kill the inner critic! Negativity has no place here. Regardless of who did or did not do whatever, you have ten days remaining to accomplish something. The last thing you need is negativity and infighting. Killing the negativity and dissension are two ways towards ensuring that you complete your tasks in ten days.

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Source: https://www.communicaid.com/communication-skills/blog/communication-skills/new-years-resolution-manage-time-effectively/

Two Things to Do with Two Weeks Left

It is December 15th and there are two weeks left this year. There are still many things that you can accomplish. It is critical that you end this year on a high note; and, completing a project is the best way of accomplishing this. When you finish something, you clean off your plate and you start building momentum for the next year. Don’t things fester! Do them now! I have two things that you can do right now during the next two weeks to achieve anything!

Don’t Panic!

There are two more weeks left. Christmas is a full week away meaning that you can get something done way before then. Besides, panicking actually wastes time which we have very precious little of to begin with.

Prioritize

What are the most important tasks that you must complete by year end? List them in order of priority. Doing this helps you focus on what’s mandatory. Remember you only have two weeks left this year towards accomplishing this. For instance, if the deadline says December then it is a non-negotiable, you must finish it. Start working on all of your year-end requests and projects. Starting now lets you build momentum for the New Year.

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Newsletter : Issue 14 : Turning the Calendar

12112016-positivitychange-com-issue-14-turning-the-calendar

 

Three more weeks left. Time is your most precious commodity. I am big on NOT wasting time. Time management is indispensable towards manifesting positive change. Since December, I have been writing about the importance of accomplishing things in December. Never look past December for January because you can do so much this month. This past week, I have written about how much you can accomplish with three more weeks left.

Three things you can do with three weeks left

http://positivitychange.com/2016/12/three-things-three-weeks-left/

I have two more archives that will help you with time management. The first, is Happy December from the December 1st newsletter:

Happy December! There’s Still Plenty to Do!

http://positivitychange.com/2016/12/happy-december-theres-still-plenty/

From December 2015, What You Should Leave Behind in the New Year

http://positivitychange.com/2015/12/this-week-in-positive-change-management-what-you-need-to-leave-behind-before-the-new-year/

Christmas with Carla Promotion

12112016-christmas-with-carla-christmaswithcarla-hashtag

This Tuesday, December 13th, I am celebrating Christmas with Carla, 12 days of sales. Every day from Tuesday, December 13, 2016 to Saturday, December 24, 2016, I am discounting one item 12%. Visit www.christmaswithcarla.com for 12 days of Christmas with Carla.

I Have Over 45,000 Hearts on Periscope

I am very happy to announce that since last week’s newsletter, that I have gone from 30,000 hearts to 45,000 hearts. I have accomplished this due to my active participation in the PeriGirls Facebook community and increasing the frequency of my broadcasts. Most importantly, having great content is indispensable. Follow me on Periscope at: https://www.periscope.tv/carlarjenkins

Dawniel Winningham’s Pass the Cast Promotion

Also starting Tuesday, December 13, 2016, I will be participating in Dawniel Winningham’s 12 Days of Christmas Pass the Cast. Watch me here: https://www.periscope.tv/carlarjenkins . Below is my schedule where you can catch me.

Date Time
12/13 5:10pm-5:20pm
12/14 5:10pm-5:20pm
12/15 4:40pm-4:50pm
12/16 5:00pm-5:10pm
12/18 5:10pm-5:20pm
12/19 5:10pm-5:20pm
12/20 4:40pm-4:50pm
12/21 4:40pm-4:50pm
12/22 4:40pm-4:50pm
12/23 5:10pm-5:20pm

 

Upcoming

Survey

I will be sending out a survey to you because I need honest community feedback about what I am doing right and what I can improve upon during the New Year. It should be coming out this Wednesday or Thursday.

Facebook Friday Christmas with Carla Giveaways

I will be hosting two Friday Christmas with Carla Giveaways. The dates are below. I will notify everyone once I finalize the events.

Facebook Friday Christmas with Carla Giveaway – Friday, December 16th

Facebook Friday Christmas with Carla Giveaway – Friday, December 23rd

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This Week in PCM : Urgent vs Important

Most people use urgent and important interchangeably because we are busy. As I have mentioned in a previous article, busyness is not productivity. Words have power and these two words have distinct meanings. Below are their respective definitions:

Urgent –  (of a state or situation) requiring immediate action or attention

Important –  of great significance or value, likely to have

As you have seen these two words have different meanings. What is important is not what is urgent; but, what is urgent is always what is important.

In the below diagram from

11062016-prioritymatrix

 

 

Here is the breakdown:

  • If it is urgent and important then do it now! Examples are these two are crises and emergencies. A water main break in your house is both urgent and important.

 

  • If it is urgent but not important then delegate Examples of delegating to others are errands. Let me break it down. You are a blogger who knows that social media strategy is critical towards spreading your blog’s content; however, scheduling all of your social media channels consumes a lot of time. Therefore, you save money and delegate this task a social media manager.

 

  • If it is not urgent but important then decide how you want to handle this. A way of deciding is to ask yourself whether or not to pursue this goal is ‘ will this goal put me in a greater long-term position?’ If the answer is yes then do it. Conversely, if the answer is no then drop it.

 

  • If it is not urgent and not important then delete it. Eliminate the mental, emotional and physical clutter that drains you. Removing the non-urgent, unimportant tasks give me more time and energy towards things that matter.

 

Knowing the difference between urgent and important and how to act upon these two situations will help you create, capitalize and maintain positive change in your personal and professional lives.

Source: http://cfjcounseling.com/blog/2015/1/5/overcoming-decision-paralysis-using-the-priority-matrix

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This Month in PCM: Mindfulness

This July, the editorial board will dedicate an entire month towards mindfulness. I have decided to expand my This Week in PCM: 5 Ways to Practice Mindfulness article into July (You can read it here: http://positivitychange.com/2016/06/week-pcm-5-ways-practice-mindfulness-work/ ). I think that this will be very beneficial to my readers. We will publish articles on how mindfulness can impact your personal and professional lives. Like this website’s mantra is ‘helping people manifest and manage positive change in your personal and professional lives.’

07032016 July mindfulness month